MySaudiJobs jobs listing MySaudiJobs jobs listing Contract Administrator Jobs In Jeddah Saudi Arabia Wed, 11 Jan 2017 00:00:00 +0000 <div style="text-align: justify;">Client is an international consultancy and they are looking to recruit a Western Educated Contract Administrator to be based in Jeddah. Reporting into the Commercial Director, the successful candidate will be responsible for all contractual activities on a mega project worth 5 billion USD.</div> Senior Contract Administrator Jobs In Riyadh Saudi Arabia Tue, 10 Jan 2017 00:00:00 +0000 <div style="text-align: justify;">Client is a leading international contractor who work on major construction projects all over the world. They are currently looking to recruit a senior contract administrator to work on the prestigious Riyadh Metro project in Saudi Arabia.<br /> The role will involve reporting to the contracts manager to manage and ensure that the contract is properly administered.</div> Receptionist - Arabic Speaking Jobs In Riyadh Saudi Arabia Tue, 10 Jan 2017 00:00:00 +0000 <ul> <li style="text-align: justify;">Answer telephone, screen and direct calls&nbsp;</li> <li style="text-align: justify;">Take and relay messages</li> <li style="text-align: justify;">Provide information to callers</li> <li style="text-align: justify;">Greet persons entering organization</li> <li style="text-align: justify;">Direct persons to correct destination</li> <li style="text-align: justify;">Deal with queries from the public and customers</li> <li style="text-align: justify;">Ensure knowledge of staff movements in and out of organization</li> <li style="text-align: justify;">Monitor visitor access and maintain security awareness</li> <li style="text-align: justify;">Provide general administrative and clerical support</li> <li style="text-align: justify;">Prepare correspondence and documents</li> <li style="text-align: justify;">Receive and sort mail and deliveries</li> <li style="text-align: justify;">Schedule appointments</li> <li style="text-align: justify;">Maintain appointment diary either manually or electronically</li> <li style="text-align: justify;">Organize conference and meeting room bookings</li> <li style="text-align: justify;">Co-ordinate meetings and organize catering</li> <li style="text-align: justify;">Monitor and maintain office equipment</li> <li style="text-align: justify;">Control inventory relevant to reception area</li> <li style="text-align: justify;">Tidy and maintain the reception area</li> </ul> Executive Assistant to the CEO Wed, 04 Jan 2017 00:00:00 +0000 General Job Description - Provide executive support to the CEO. - Manage day-to-day operations of the office of the CEO. Specific Job Description - Create/manage filing system including a Document Control Management System. - Review emails, draft messages, manage correspondence (incoming and outgoing). - Draft presentations including KeirCom profile. - Manage KeirCom website content with IT. - Manage logistical arrangements for CEO travels abroad. Educational Qualifications - At least a bachelor degree graduate of an administration or management course or related course from a recognized institution; degree in English or equivalent is a plus. - In lieu of degree, at least 5 years of experiences in an executive support position. Payroll Officer Jobs In Jeddah Saudi Arabia Mon, 26 Dec 2016 00:00:00 +0000 <div style="text-align: justify;">Job Summary :<br /> To ensure accurate and timely in-house payroll production in accordance with statutory regulations.<br /> Roles &amp; Responsibilities :</div> <ol> <li style="text-align: justify;">Arrange the payment of staff salaries through the computerized payroll system.</li> <li style="text-align: justify;">Administer the Statutory Sick Pay (SSP), Statutory Maternity Pay and Statutory Paternity Pay schemes&nbsp;</li> <li style="text-align: justify;">To process joiners and leavers</li> <li style="text-align: justify;">Provide advice to staff and managers in relation to pay, taxation and National Insurance.</li> <li style="text-align: justify;">To assist in the administration of the company pension scheme</li> <li style="text-align: justify;">Record sickness and other absences</li> <li style="text-align: justify;">To complete various forms required by HM Customs &amp; Excise</li> <li style="text-align: justify;">Perform other duties as assigned</li> </ol> Contract Administrator Jobs In Dammam Saudi Arabia Tue, 20 Dec 2016 00:00:00 +0000 <div style="text-align: justify;">Interpret contract provisions to help resolve claims and questions submitted by contractors. Monitors compliance to contract requirements.Ensuring all conditions are satisfied before approval of the final invoice. Initiates and/or conducts meetings with contractors concerning contractual problems as requested by Construction and Project Managers. Establishes and updates records of all correspondence related to contract activity.</div> Director of Administrative Affairs Jobs In Riyadh Saudi Arabia Fri, 16 Dec 2016 00:00:00 +0000 <div style="text-align: justify;">Job Responsibilities:</div> <ul> <li style="text-align: justify;">Supports operations by supervising staff; planning, organizing, and implementing administrative systems.</li> </ul> <div style="text-align: justify;">Job Duties:</div> <ul> <li style="text-align: justify;">Maintains administrative staff by recruiting, selecting, orienting, andtraining employees; maintaining a safe and secure work environment;developing personal growth opportunities.</li> <li style="text-align: justify;">Accomplishes staff results by communicating job expectations;planning, monitoring, and appraising job results; coaching,counseling, and disciplining employees; initiating, coordinating, andenforcing systems, policies, and procedures.</li> <li style="text-align: justify;">Provides supplies by identifying needs for reception, switchboard,mailroom, and kitchen; establishing policies, procedures, and workschedules.</li> <li style="text-align: justify;">Provides communication systems by identifying needs; evaluatingoptions; maintaining equipment; approving invoices.</li> <li style="text-align: justify;">Purchases printed materials and forms by obtaining requirements;negotiating price, quality, and delivery; approving invoices.</li> <li style="text-align: justify;">Completes special projects by organizing and coordinatinginformation and requirements; planning, arranging, and meetingschedules; monitoring results.</li> <li style="text-align: justify;">Provides historical reference by developing and utilizing filing andretrieval systems.</li> <li style="text-align: justify;">Improves program and service quality by devising new applications;updating procedures; evaluating system results with users.</li> <li style="text-align: justify;">Achieves financial objectives by anticipating requirements; submittinginformation for budget preparation; scheduling expenditures;monitoring costs; analyzing variances.</li> <li style="text-align: justify;">Maintains continuity among corporate, division, and local work teamsby documenting and communicating actions, irregularities, andcontinuing needs.</li> <li style="text-align: justify;">Maintains professional and technical knowledge by attendingeducational workshops; benchmarking professional standards;reviewing professional publications; establishing personal networks.</li> <li style="text-align: justify;">Contributes to team effort by accomplishing related results as needed.</li> </ul> Administrative Receptionist Female Saudi National Jobs In Jubail Saudi Arabia Thu, 01 Dec 2016 00:00:00 +0000 <div style="text-align: justify;">Jubail Residence&nbsp;<br /> Major Tasks :</div> <ul> <li style="text-align: justify;">Serve visitors by greeting, welcoming, directing and announcing them appropriately</li> <li style="text-align: justify;">Coordinate conference room scheduling</li> <li style="text-align: justify;">Answer, screen and forward any incoming phone calls while providing basic information when needed</li> <li style="text-align: justify;">Receive and direct daily mail/deliveries/couriers</li> <li style="text-align: justify;">Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)</li> <li style="text-align: justify;">Update appointment calendars and schedule meetings/appointments</li> <li style="text-align: justify;">Perform other clerical receptionist duties such as filing, photocopying, collating, faxing etc.</li> </ul> <div style="text-align: justify;">HR Support Responsibilities:</div> <ul> <li style="text-align: justify;">Scheduling meetings and leading the handling of meeting logistics (e.g., conference rooms, video, conference calls, preparing meeting materials, etc.)</li> <li style="text-align: justify;">Coordinate travel reservations, track expenses and prepare/process vouchers and invoices</li> <li style="text-align: justify;">Handle information with a high level of confidentiality</li> </ul> HR Director Wed, 10 Feb 2016 00:00:00 +0000 <p>We are seeking candidates for the position of Human Resource Director for our client in Jeddah, KSA, a leading Leasing, Car Rental, and Fleet Management Company in the Kingdom of Saudi Arabia. <br /> <br /> - Reporting to the Chief Operating Officer.<br /> - Ability to lead and mentor teams.</p> Database Administrator Thu, 04 Feb 2016 00:00:00 +0000 <p>- Completed training managers databases used the city&#39;s experience.</p> <p>- A certificate of not less than eight years in the field of database management on the operating systems unix and windows and in the installation and operation of database management.</p> Corporate Affairs/Office Manager (Saudi National) Mon, 01 Feb 2016 00:00:00 +0000 <p>Mackenzie Jones are currently working in partnership with a leading international security organisation to recruit for a corporate affairs/office manager to join their team as they commence their operations out of Damman, Saudi Arabia.</p> <p>&nbsp;</p> <p>- You will be responsible for managing the office operations as well as corporate and government affairs. Your duties and responsibilities will include but are not limited the following.</p> <p>- Manage the day to day office operations including dealing with suppliers, facilities management</p> <p>- Assist in the setting up of the office including contractors, procurement and oversee that the work is being carried out accordingly</p> <p>- Processing key registrations</p> <p>- Deal with building management, maintenance, and contractors</p> <p>- Liaise with/supervise the PRO to ensure smooth running of operations</p> <p>- Translate important documents from English to Arabic and vice versa</p> <p>- Manage relationships with key officials within government bodies such as ministry of labor, ministry of health etc</p> <p>- Manage the process of company license</p> <p>- Assist commercial team in all related to institutional and interpersonal relations.</p> PRO - Saudi National Mon, 01 Feb 2016 00:00:00 +0000 <p>MacKenzie Jones are currently working in partnership with a leading international security company to recruit for a PRO on a permanent basis located in Dammam. This is an exciting opportunity to become part of an international business who are commencing their operation in Saudi.</p> <p>&nbsp;</p> <p>To be successful in this role it is essential that you have a strong background within immigration and governmental procedures. Due to the nature of the position it is also essential that you are a Saudi Arabian National.&nbsp;</p> <p>&nbsp;</p> <p>Your duties and responsibilities will include but are not limited to the following:</p> <p>- Manage the processing of applications including employment visas, trade license, labor permits etc</p> <p>- Implement and maintain a tracking system to keep all visas up to date</p> <p>- Build and develop string relationships with government relations</p> <p>- Manage expense reports and liaise with finance to ensure reports are submitted on time</p> <p>- Represent the business where needed at hospitals, hotels, airports, embassies etc</p> Executive Assistant, Saudi Arabia (6 - 9 Month Contract) Mon, 01 Feb 2016 00:00:00 +0000 <p>Mackenzie Jones are currently working in partnership with a leading global management consultancy firm to recruit for a professional Executive Assistant. This position is on a contract basis for 6-9 months and will be based in Riyadh, Saudi Arabia.</p> <p>&nbsp;</p> <p>This role requires the ideal candidate to provide high level and confidential administrative support to a number of partners in the business so you will need to be very well organised and be able to handle fast paced environments.&nbsp;</p> <p>&nbsp;</p> <p>Your duties will include but are not limited to the following:</p> <p>- Act as first point of contact to internal and external stakeholders.&nbsp;</p> <p>- You will be required to screen the requests before they are relayed to the partner</p> <p>- Efficient Diary management</p> <p>- Drafting important and confidential reports and documents</p> <p>- Arrange and facilitate meetings</p> <p>- Take on any problems that arise to take pressure from the partners to ensure smooth running of the CEO office</p> <p>- Very extensive Travel arrangements, managing costs and negotiation on tickets, travel and accommodation</p> Personal Secretary - Arab National Mon, 01 Feb 2016 00:00:00 +0000 <p>Mackenzie Jones are currently working in partnership with a well known private holding company to recruit for a Personal Secretary to be based in Riyadh, Saudi Arabia.</p> <p>&nbsp;</p> <p>The role of the personal secretary will adhere to all personal affairs and demands of the Chairman and be the personal aide during local and international travel. You will be required to schedule appointments, relay directives, take dictation and compose routine correspondences.</p> <p>&nbsp;</p> <p>Your duties and responsibilities will include but are not limited to the following:</p> <p>- Organise and maintain file systems and files</p> <p>- Answer and screen all calls where necessary</p> <p>- Dairy management</p> <p>- Extensive travel arrangements</p> <p>- Schedule appointments and meetings</p> <p>- Organise and arrange events</p> Senior Admin Officer Corporate Thu, 28 Jan 2016 00:00:00 +0000 <p>The Senior Officer Corporate Admin is the professional who undertakes processes relating to the initiation, progression and resolution of individual casework in accordance with Service practice and operational standards. Also, he is the one who undertakes appropriate duties in the absence of Supervisor. Moreover, he coordinates and ensures the effective provision of administrative support within the organization.</p> <p>&nbsp;</p> <p>Duties and Responsibilities</p> <p>-<span class="Apple-tab-span" style="white-space:pre"> </span>To assist the Supervisor in the allocation, supervision and coordination of the work, providing advice, guidance and direction to promote the effective progression of corporate activities.</p> <p>-<span class="Apple-tab-span" style="white-space:pre"> </span>To undertake general administration in respect of the inter-management arrangements for the identification, assessment and provision for all services, in liaison with consulting segment and corporate/ administrative affairs, whenever necessary, ensuring work is progressed efficiently in accordance with prescribed deadlines.</p> <p>-<span class="Apple-tab-span" style="white-space:pre"> </span>To take responsibility for specific casework as allocated by the Supervisor.</p> <p>-<span class="Apple-tab-span" style="white-space:pre"> </span>To respond to any queries or concerns relating to business-services in a timely and efficient manner in accordance with organizational standards.</p> <p>-<span class="Apple-tab-span" style="white-space:pre"> </span>To monitor information on: - (i) clients query; (ii) business development flow; and (iii) other operational and budget data as required; either directly or through the team of Supervisor.</p> <p>-<span class="Apple-tab-span" style="white-space:pre"> </span>To undertake budgetary monitoring procedures upon need</p> <p>-<span class="Apple-tab-span" style="white-space:pre"> </span>To be responsible for the authorization of consulting service-support including administrative and logistics</p> <p>-<span class="Apple-tab-span" style="white-space:pre"> </span>To monitor the databases are properly and accurately maintained in conjunction with the Supervisor.</p> <p>-<span class="Apple-tab-span" style="white-space:pre"> </span>To coordinate administration relating to the processing of review procedures weekly/ fortnightly/ monthly/ half-yearly/ annually.</p> <p>-<span class="Apple-tab-span" style="white-space:pre"> </span>To liaise with consultants within the Service to ensure efficient planning of annual reviews.</p> <p>-<span class="Apple-tab-span" style="white-space:pre"> </span>To assist in the implementation of system and procedural changes resulting from new and revised policies and legislation.</p> <p>-<span class="Apple-tab-span" style="white-space:pre"> </span>To coordinate and collate information relating to client-cases for consideration by Supervisor and respond accordingly.</p> <p>-<span class="Apple-tab-span" style="white-space:pre"> </span>To gather, provide and analyse information for moderation and action accordingly.</p> <p>-<span class="Apple-tab-span" style="white-space:pre"> </span>To carry out any other reasonable duties within the overall function commensurate with the level of responsibility of the post.</p> <p>-<span class="Apple-tab-span" style="white-space:pre"> </span>To attend Meetings whenever required.</p> <p>-<span class="Apple-tab-span" style="white-space:pre"> </span>To follow up with all concerned matters to ensure that all decisions taken by the VP are being acted upon in a timely manner.</p> <p>-<span class="Apple-tab-span" style="white-space:pre"> </span>To follow up on behalf of the VP on the execution of decisions taken by the VP or the Board.</p> <p>-<span class="Apple-tab-span" style="white-space:pre"> </span>To act as the point of contact on all Corporate Level organizational matters.</p> <p>-<span class="Apple-tab-span" style="white-space:pre"> </span>To assist the VP in analyzing &amp; judging matters related to Business Strategy, Compliance, Organization, Operations, etc.</p> <p>-<span class="Apple-tab-span" style="white-space:pre"> </span>To review and assess all reports submitted to VP and advice him accordingly.</p> <p>-<span class="Apple-tab-span" style="white-space:pre"> </span>To track success and strategic alignment through developing strategy maps and maintaining KPIs.</p> <p>-<span class="Apple-tab-span" style="white-space:pre"> </span>To look out for improvements across the companies/departments/units/ and act as the &ldquo;internal auditor&rdquo; on process and management matters (not finance).</p> <p>-<span class="Apple-tab-span" style="white-space:pre"> </span>To track companies&rsquo;/departments&rsquo; performance and development projects schedules.</p> <p>-<span class="Apple-tab-span" style="white-space:pre"> </span>To maintain overall responsibility for developing company policies and procedures.</p> <p>-<span class="Apple-tab-span" style="white-space:pre"> </span>To design and ensure application of project management methodologies.</p> <p>-<span class="Apple-tab-span" style="white-space:pre"> </span>To anticipate and propose changes to company structure and HR-related matters to improve efficiency.</p> <p>-<span class="Apple-tab-span" style="white-space:pre"> </span>To oversee and track main company initiatives.</p> <p>-<span class="Apple-tab-span" style="white-space:pre"> </span>To support the VP in developing company&rsquo;s 5-year revolving strategy and annual strategy and budget.</p> <p>-<span class="Apple-tab-span" style="white-space:pre"> </span>To track projects for VP as a strategic/operational role.</p> <p>-<span class="Apple-tab-span" style="white-space:pre"> </span>To develop marketing materials including brochures, catalogs, profiles, prospectuses, presentations related to business developments/new ventures and new companies.</p> <p>-<span class="Apple-tab-span" style="white-space:pre"> </span>To ensure compliance with managerial, operational, legal and financial policies and procedures approved by the company.</p> <p>-<span class="Apple-tab-span" style="white-space:pre"> </span>Other than the above duties, upon organizational need and demand, the Senior Officer may need to engage other activities.</p> Human Resources Director - Construction - Saudi National Tue, 19 Jan 2016 00:00:00 +0000 <p>Client is a leading international contractor working on a mega construction project based in Riyadh. They are looking to recruit an experienced Human Resources Director.&nbsp;</p> <p>&nbsp;</p> <p>The role will be based in Riyadh and will be to oversee all HR aspects of a large joint venture consisting of international companies working on this prestigious infrastructure project.</p> Learning & Development Specialist Mon, 18 Jan 2016 00:00:00 +0000 <p>An opportunity to work in a large, leading business in the Eastern province of Saudi Arabia responsible for design and delivery of learning &amp; development programs for the business.</p> <p>&nbsp;</p> <p>Description:</p> <p>- Design, develop and implement learning programs ensuring they align with business vision and culture</p> <p>- Research and engage with training facilitators and experts</p> <p>- Constantly update knowledge on learning techniques and training models</p> <p>- Develop training collateral</p> <p>- Gather learning &amp; development feedback and work on process improvements</p> <p>- Partner with HR and senior leaders on learning &amp; development initiatives and ideas</p> <p>&nbsp;</p> <p>Job Offer:</p> <p>A competitive salary on offer plus housing, bonus and pension. Family benefits and relocation allowance will be considered.</p> Hr Section Head Thu, 07 Jan 2016 00:00:00 +0000 <p>Hr Section Head - Ref: JB3434322</p> Recruitment Mon, 28 Dec 2015 00:00:00 +0000 <p>MUSTANG-HDP &ndash; WE ARE HIRING</p> <div>&nbsp;</div> <div>Mustang-HDP is a leading International Engineering&nbsp;</div> <div>Consultant Firm providing World-Class Engineering,&nbsp;</div> <div>Design Procurement and Construction Management&nbsp;</div> <div>Services in the GCC region from our Central&nbsp;</div> <div>Headquarters in Al-Khobar, Saudi Arabia.</div> Administration Mon, 28 Dec 2015 00:00:00 +0000 <p>MUSTANG-HDP &ndash; WE ARE HIRING</p> <p>&nbsp;</p> <p>Mustang-HDP is a leading International Engineering&nbsp;</p> <p>Consultant Firm providing World-Class Engineering,&nbsp;</p> <p>Design Procurement and Construction Management&nbsp;</p> <p>Services in the GCC region from our Central&nbsp;</p> <p>Headquarters in Al-Khobar, Saudi Arabia.</p>